Run the whole gym from one screen
The desk, the timetable, the team and every branch — on one gym management system instead of a book, a spreadsheet, a group chat and a card machine.
Most gyms run on four things that don't talk to each other: a register at the door, a spreadsheet of members, a WhatsApp group for the trainers and a card machine that knows nothing about any of them.
Features in this solution
Tap a feature to see what it does.Every member, on one record
Details, documents, holds and shared plans in one place, so the desk never has to ask twice.
- Member profilesEvery member's details, documents and notes in one place.
- Membership holdsPause a membership for travel or injury and pick up where they left off.
- Member creditsGive credit for referrals, refunds or goodwill; members spend it on renewals.
- Digital waivers & formsMembers sign waivers and health forms on their phone before their first session.
- Family & couple plansOne membership, several people, one bill.
- Emergency contactsEvery member's emergency contact, one tap away.
A front desk that keeps up
Everything the desk needs on one screen, with the member's live plan behind every action.
- Front desk check-inStaff check members in by name or QR in seconds.
- Self check-inMembers check themselves in from the app; no queue at the desk.
- Guest passesLet members bring a friend and keep track of who came.
- Access rulesDecide which branches and areas each plan can enter.
- Member QR cardPrint a membership card with a QR code; reissue it in one click if lost.
- Scan to joinPut your QR on the wall; people scan it and land on your sign-up page.
A timetable that runs itself
Build the timetable once. Members book, waitlists fill the gaps, and attendance comes off the register.
- Class timetablePublish your classes and schedule; members see it live in the app.
- Bookings & waitlistsMembers book a spot; when someone cancels, the waitlist fills it automatically.
- Class registerTick attendance from the class list and it counts against their plan.
- Open gym slotsMembers reserve gym-floor time when capacity is limited.
- Class remindersAutomatic reminders before each booked class.
Training management that keeps its own count
Training management for the whole floor: a trainer roster, PT packages and scheduled sessions. Packages count sessions as they're used, and a group session counts once for the whole group.
- Trainer profilesList your trainers, their specialities and what they offer.
- PT schedulingBook personal training sessions and track what happened.
- Group PT sessionsOne group session, one deduction for everyone who attended.
The right keys for every staff member
Each person gets a role, and the role decides what they can see and do.
- Staff accountsGive each staff member their own login and role — one account on Starter, unlimited on Growth and Enterprise.
- PermissionsControl exactly what each role can see and do.
- Activity logEvery change is recorded with who made it and when.
- Branch-scoped staffStaff only see the branch they work at.
Health data, locked down
Members' health answers stay with the staff who need them, not everyone with a login.
- Protected health dataHealth answers are locked to the staff you choose.
A check-in tablet at the door
One tablet per branch, logged in once. Members check themselves in, and when they can't, the screen says why.
- Rotating check-in codeThe tablet shows a code that changes every minute; members type it in their app to check in.
- Kiosk appA tablet at the door, logged in once per branch for 30 days.
- QR card scanScan a member's QR card: their photo and status come up, staff confirm in one tap.
- Class check-in at the kioskMembers check into today's class or PT session straight from the tablet.
- Kiosk check-outMembers tap out on the way home, so visit lengths and occupancy are right.
- Clear denialsIf someone can't come in, the screen says why — expired, frozen, unpaid or wrong branch.
See it on your own gym
A 30-minute walkthrough with your plans, prices and timetable.